Bookkeeping • Tax • Payroll • Financial Advisory
Clear books. More room to grow.
Bookkeeping, tax, payroll and financial advisory for growing businesses and the people behind them.
From keeping the books current and filing taxes to running payroll, following up on CRA matters, improving financial operations and planning what comes next, Rybair brings more of your financial work into one accountable relationship.
Technology does the work it should. People stay accountable for the work that matters.
Canada-based. Built to work across North America. Tax, payroll and regulated work is confirmed by jurisdiction before engagement.
Your financial work, connected
- BOOKS — current records and reconciled accounts
- TAX — personal and corporate tax preparation
- PAYROLL — processing, remittances and year-end records
- CRA FOLLOW-UP — notices, dates and unresolved items
- REPORTING & ADVISORY — information for decisions ahead
Illustrative service outline; scope and jurisdiction confirmed before work begins.
The problem
Your business is complex. Your books shouldn't be.
Financial information rarely sits in one place. It is spread across banking portals, a property or practice management system, an accounting file, a payroll provider, and a spreadsheet somebody built three years ago and never documented.
Add multiple bank accounts, properties, clinics or departments, several filing obligations, and advisors who each hold one part of the picture, and the result is predictable: reporting arrives late, questions take days to answer, and important notices are found after they matter.
The complexity of your operations is real. The confusion in your books is not necessary.
Services
One relationship. More of the work handled.
Engage one service or connect several within a scope built around your business.
Bookkeeping
Current records, reconciled accounts and a close schedule agreed with you.
Learn more02Tax & Filing
Personal, rental, self-employed and corporate tax preparation, plus GST/HST, scoped to your situation.
Learn more03Payroll
Processing, remittance tracking, reconciliations and year-end records connected to the books.
Learn more04CRA & Good Standing Support
CRA notices, filing dates and remittances tracked on an agreed cadence with clear next actions.
Learn more05Reporting & Finance Operations
Useful reporting alongside payables, receivables, approvals and documented workflows.
Learn more06Advisory & Strategic Finance
Budgets, forecasts, cash-flow planning and decision-ready financial analysis.
Learn moreService standards
Standards we hold ourselves to
- late filings
- 0%
- For filings within our agreed scope.
- month-end close
- <10 day
- Once your records and approvals are in.
Filing and close standards apply to work within the agreed Rybair scope and depend on receiving required information and approvals on time.
Pricing
Predictable monthly pricing
We scope your needs upfront and agree on a fixed monthly fee. No hourly meter and no surprise invoices. If your needs change materially, we'll discuss any pricing change with you before it happens.
CRA & Good Standing Support
Accurate books are only part of the job.
Know what is due, what has arrived and what still needs a response within the accounts and obligations in your agreed scope.
Filing awareness
An agreed calendar of in-scope filing dates for your entities, with reminders and responsibilities recorded.
Correspondence review
For the accounts and access in scope, CRA correspondence is reviewed on an agreed cadence and items needing action are flagged.
Remittance & deadline tracking
In-scope payroll remittance, sales tax and instalment dates tracked separately from filing dates, with payment evidence recorded.
Year-end readiness
Reconciled records, schedules and supporting documents organized for your accountant’s year-end work.
Escalation to your advisors
Matters outside the agreed capability or jurisdiction are reviewed and referred to an appropriate specialist where needed.
Coverage, access and responsibilities are agreed in writing. Complex or specialist matters are assessed before acceptance.
Industries
Built for businesses with moving parts.
From short-term rentals and owner portfolios to manufacturers, technology companies and multi-location operators, Rybair works where the financial picture has more than one layer.
Short-Term Rental Operators
Channel-to-bank reconciliation, property results and owner distributions for multi-property operators.
Learn moreProperty & Real Estate
Payout reconciliation, property and entity coding, owner statements and visible open items, scoped to your contracts and systems.
Learn moreManufacturing & Industrial
Inventory, margins, supplier spending and working-capital reporting shaped around operations.
Learn moreTechnology & SaaS
Subscription billing, monthly close, runway planning and decision-ready reporting.
Learn moreE-commerce & Retail
Sales-to-deposit reconciliation, inventory costs and channel reporting across marketplaces and stores.
Learn moreFranchise & Multi-Location
Consistent site books, payment settlements and location-level reporting.
Learn moreWhy Rybair
What makes the difference
Modern bookkeeping. Better systems. Accountable people. Four commitments shape how every engagement runs.
The work is connected
Books, payroll, tax, CRA follow-up and reporting inform each other. We agree who handles each part and how information moves between them.
Open issues stay visible
Questions do not disappear into inboxes. An open-items list records the missing evidence, the person responsible and the next action.
Technology handles repetition; people remain accountable
We assess the systems and workflows in place, use appropriate tools for routine work and keep human review where judgment matters.
Reporting should help run the business
A useful report connects numbers to properties, teams, products or programs and shows what changed, what remains open and what decisions are ahead.
Onboarding
Live in 1–2 weeks for most clients
One scheduled onboarding call per week until you're live.
- 01
Understand
We learn your entities, systems, deadlines and what isn't working today.
- 02
Connect
We set up secure access to your accounting, banking and payroll systems.
- 03
Review / Clean up
We review history, reconcile accounts and fix what needs fixing.
- 04
Build your rhythm
We agree a monthly calendar, reporting and who handles what.
- 05
Run
Your books run on schedule, with open items visible and reviewed.
Changing bookkeepers should be easier than staying with a system that isn't working.
Human accountability
Real people. Smarter systems.
Each layer does the work it is best suited to.
Technology
Handles repetitive workflow and system work: bank feeds, matching, reminders and routine data movement.
Bookkeeping team
Maintains and reviews your books each month and is your day-to-day point of contact.
Accounting oversight
Handles exceptions and the calls that need judgment.
Specialist expertise
Brought in where a matter requires it, such as complex tax or legal questions.
Clarity
Five questions you should always be able to answer
If any of these takes more than a moment today, that is the gap we close first.
- Are my books current?
- You should know the date your books were last reconciled without asking. We agree a close schedule with you and report status against it.
- What needs filing?
- For the entities in scope, we keep a calendar of filing and payment dates, recorded separately, so upcoming dates are visible ahead of time.
- Is anything outstanding?
- Unpaid invoices, unreconciled items, missing documentation and open questions are tracked in one place rather than scattered across email.
- Has anything important come in?
- For the accounts and access in scope, correspondence is reviewed on an agreed cadence and anything that needs a response is flagged.
- What should I be paying attention to?
- With each reporting pack we summarize what changed, what is unusual and what decisions are coming, in plain language.
Questions
Frequently asked questions
How does fixed monthly pricing work?
We scope your needs upfront — entities, accounts, transaction volume, payroll, filings and reporting — and agree a fixed monthly fee in writing. No hourly meter and no surprise invoices.
What's included in support?
Questions about your books, reports, filings and open items are part of the engagement.
Are there additional fees?
Only for work outside the agreed scope, such as a one-off catch-up project or a new entity. We discuss and agree any additional fee with you before the work starts.
What does onboarding look like?
Most clients are onboarded in 1–2 weeks, with one scheduled onboarding call per week until you're live. We follow five steps: Understand, Connect, Review/Clean up, Build your rhythm, Run.
Can you take over books that are behind or messy?
Yes. Catch-up and cleanup work is common. We assess how far behind the records are, agree a plan and scope, and bring them current before regular monthly work begins.
Can I keep my existing accountant/CPA?
Yes. Many clients keep their accountant for year-end and specialist work. We keep the books organized and ready for them and agree who handles what.
Do I have to use QuickBooks Online?
No. We work with QuickBooks Online and Desktop, Xero, Sage and other systems after assessment. If a change would help, we'll explain why before recommending it.
Can you handle payroll?
Yes. Payroll processing, remittance tracking, reconciliations and year-end slips such as T4 and T4A can be included, connected to your books.
Do you handle GST/HST filings?
Yes. We can prepare and file GST/HST returns for work within scope, with the books reconciled first.
Can Rybair help with CRA notices and communications?
Yes. We help you understand a notice, gather the records it asks for and prepare a response. Formal representation or specialist tax disputes are referred to an appropriate professional.
What happens if CRA contacts me?
Send it to us. We review what's being asked, tell you what it means and what's needed, and help with the next steps. If it needs a specialist, we'll say so early.
When will I receive my month-end reports?
Our standard is to close within 10 days of month-end once your records and approvals are in. Your reporting calendar is agreed during onboarding.
Who actually works on my books?
A Rybair bookkeeping team maintains and reviews your books, with accounting oversight for exceptions and judgment. Technology handles repetitive work; people stay accountable.
Can you provide reporting for my bank/lender?
Yes. We can prepare financial statements, schedules and reports a lender typically asks for. We don't arrange financing or guarantee lending outcomes.
Can you help with budgeting and cash-flow forecasting?
Yes. Budgets, cash-flow forecasts and budget-versus-actual reporting are part of our advisory and strategic finance service.
Do you work with property managers/STR operators using Guesty, Airbnb and VRBO?
Yes. Short-term rental and property management is a core focus: channel and PMS payout reconciliation, fees, refunds, owner distributions and property-level results.
Do you provide property-owner statements?
Yes. We can prepare owner statements and property P&Ls, scoped to your management agreements and systems.
Do you work with medical/professional corporations?
Yes. We support healthcare practices and professional firms with bookkeeping, payroll, reporting and year-end readiness, coordinated with your accountant.
Can you support businesses with multiple locations/entities?
Yes. We keep entities separate, report by location where your data supports it, and handle intercompany records consistently.
What happens to my price as my business grows?
Your fee stays fixed while your needs stay broadly the same. If your needs change materially, we discuss any pricing change with you before it happens.
How do I switch from my current bookkeeper/accountant?
Tell us what you need help with. We handle most of the handover — access, history and open items — and work with your previous provider where needed. Changing bookkeepers should be easier than staying with a system that isn't working.
Let's make your books clear.
A short consultation is enough to understand your systems, your deadlines and where the friction is. No obligation, no pressure.
For bookkeeping firm owners